Privacy Policy

Effective Date: January 21, 2025

This privacy policy (“Policy”) describes how the Dyadic Data website (“Website”, “we”, “our”, or “us”) collects, protects, and uses the personal information (“Personal Information”) you (“User”, “you”, or “your”) provide on the iphc.dyadic website and any of its related products and services (collectively, “Website” or “Services”). This Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage.

1. Information Collection and Use

We receive and store any information you knowingly provide to us when you fill out online forms on the Website (e.g., contact or registration forms). This includes, but is not limited to:

  • Name (First Name, Last Name)
  • Email Address
  • Academic Title
  • Affiliation
  • Address (Street, Postal Code, City, Country)
  • Proof of student status (e.g., scanned student ID or official letter)
  • Abstract submissions (if applicable)
  • Preferences regarding participation in events
  • CAPTCHA responses for spam prevention

We collect this information to:

  • Process your registration and event participation
  • Verify eligibility requirements
  • Communicate with you regarding the event or related activities
  • Prevent spam and misuse
  • Ensure compliance with event policies, such as payment requirements

Users found to be entering inappropriate or fraudulent information may be blocked from using the Website.

2. Automatic Collection of Information

Our Website uses “cookies” to help ensure functionality. Specifically:

  • Rate-Limiting Cookies: These cookies are essential for preventing spam and abuse.
  • CAPTCHA Cookies: Used to ensure secure and legitimate form submissions.
  • Form processing cookies

Without these cookies, certain functionalities may become unavailable. For more details on cookies, please refer to our Cookie Policy.

3. Data Processing and Storage

Location of Data Storage

The personal information we collect is stored and processed in the European Union and Switzerland or where we or our partners, affiliates, and third-party providers maintain facilities. We only transfer data to jurisdictions that provide an adequate level of protection for personal data under the data protection laws of the European Union.

Local Storage

We utilize browser local storage to temporarily store form data between sessions. This data is stored on your own device and is not accessible by us or any third parties.

4. Data Security

We secure the information you provide on controlled computer servers in a secure environment, protected from unauthorized access, use, or disclosure. Measures include:

  • Encryption through HTTPS
  • Secure storage facilities
  • Access controls to limit data to authorized personnel only

Despite our efforts, no method of transmission or storage is 100% secure. In case of any security breach, we will notify affected individuals promptly in accordance with applicable laws.

5. Privacy and GDPR Compliance

In accordance with the GDPR, we ensure:

  • Minimal Data Collection: We only collect information strictly necessary for the purpose of the form or service.
  • Consent: We use acceptance checkboxes in forms to obtain clear and unambiguous consent for each data processing activity.
  • Transparency: We describe how we handle data in an accessible and unambiguous manner.

Your Rights

You have the following rights under GDPR:

  • Access: Request to see the personal data we hold about you.
  • Correction: Request corrections for any inaccurate or incomplete data.
  • Deletion: Request deletion of your data unless retention is required by law.
  • Portability: Request your data in a portable format.
  • Withdrawal of Consent: Withdraw consent for data processing at any time.

To exercise your rights, contact us at [Insert Contact Email].

6. Sharing Data

We do not share your personal data with third-party entities unless:

  • It is required for event management purposes, such as processing payments.
  • It is mandated by legal obligations.

7. Changes and Amendments

We reserve the right to modify this Policy relating to the Website or Services at any time, effective upon posting of an updated version on the Website. When we do, we will revise the updated date at the top of this page.

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